BC Public Service - Internal Job Opportunities

The Team
The Assistant Deputy Minister’s Office is a small, collaborative team that supports the ADM and Senior Management Team in achieving their objectives. Working closely with the ADM, Senior Manager of Strategic Planning, Executive Directors, and branch administrative staff, this established team values autonomy, creativity, and flexibility. With a strong focus on psychological safety and inclusion, team members enjoy a supportive and respectful environment that encourages diverse perspectives and innovative solutions.

The Role
As a Executive Coordinator, you will play a key part in supporting the Assistant Deputy Minister by managing their calendar, ensuring meeting materials are prepared, and keeping the Senior Management Team informed of relevant work. This is a great opportunity to use your organizational skills and gain valuable experience working directly with executive leadership. If you are passionate about coordination and thrive in a dynamic environment where your work contributes to the smooth operation of high-level decision-making, this role is a perfect fit. The team values inclusivity, creativity, and collaboration, fostering an environment where diverse perspectives are welcomed.

Qualifications:
Education and Experience Requirements

• Completion of certificate in office administration, project management, or equivalent. An equivalent combination of education, experience and/or training may be considered.
• A minimum of three years’ experience in EACH of the following;
  • Experience in a senior administrative/coordinator role, dealing with highly confidential and sensitive issues.
  • Experience in reviewing, creating and formatting a variety of documents, including briefing materials, correspondence, memos, detailed reports and presentations.
  • Experience managing diverse workloads effectively and independently, including coordinating briefing materials and correspondence in a fast-paced, high volume and tight deadline work environment.
  • Experience working in an executive office.
     

Preference may be given to applicants with the following experience:

• Experience with SharePoint and eApprovals

For questions regarding this position, please contact Allison.Malpass@gov.bc.ca

About this Position:
There is currently one (1) permanent opportunity available.
Remote work is allowed, this position can work up to full time from their home in British Columbia subject to an approved telework agreement. The locations listed above are to assist applicants in searching for this opportunity and are not a complete list of locations.
An eligibility list may be established to fill future permanent and/or temporary vacancies across the Ministry of Citizens’ Services.
Employees of the BC Public Service must be located in BC at the time of employment.
A Criminal Record Check (CRC) will be required.
This position is excluded from union membership.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.