BC Public Service - Internal Job Opportunities

The Team
The Abbotsford Justice Access Centre, located within the Abbotsford Provincial Courthouse, is a vital resource for families navigating the family legal system. It features a Self-Help Resource Room and offers drop-in services, allowing clients to access legal information, use computers for research and forms, and connect with knowledgeable staff who can assist families with separation and divorce matters.
This team is led by a local manager and includes a senior family justice counsellor, an office manager, administrative assistants, family justice counsellors, a child support officer and justice interviewers who provide in-person and virtual services. In addition to this dedicated team, you will liaise with onsite partners such as family duty counsel. We value equity, diversity, and inclusion, and strive to create an environment where each team member’s contributions are recognized and valued.
 

The Role
This position is based out of the Abbotsford Justice Access Centre and involves close collaboration with the Local Manager. The Office Manager is responsible for providing a wide range of administrative support and office management duties for both the Abbotsford and Chilliwack offices. This includes supervising support staff across both locations and routinely performing duties in the absence of the Local Manager or other family justice staff. This position acts as a “time and leave keeper” in the Time Leave Absence Management System for all staff within the office responsibility ensuring all time and leave entries are entered promptly and accurately. The Office Manager provides valuable information to assist families in determining whether their needs fall within the Family Justice Services mandate. This position ensures that supplies and equipment are well-stocked and up to date. Additionally, the role plays a key part in ensuring the efficient operation of the office, including assisting the Local Manager with monthly budgeting and forecasting activities. The Office Manager contributions will help create a welcoming and efficient experience for everyone who seeks our services. We value equity, diversity, and inclusion, and strive to create an environment where each team member’s contributions are recognized and valued. 

Qualifications:
Education and Experience Requirements

• Secondary School graduation or equivalent (e.g., GED) plus a minimum of one (1) year clerical/administrative support experience; OR  
• An equivalent combination of education and relevant experience may be considered. 
• Experience and/or training in, word processing, spreadsheet application, and other standard computer applications including Microsoft (MS) Word, Excel, and Outlook. 

Preference may be given to candidates with one or more of the following: 

• More years of clerical/administrative support experience.
• Client service experience in a human service field (e.g., Indigenous organizations, family justice, community services agencies, legal services, court services). 
• An administrative certificate or diploma from a recognized post-secondary institution.
• Office management experience.
• Experience and/or training in financial procedures/practices.
• One (1) or more years of supervisory experience.
• Experience and/or training in filing systems or records management.
• Applicants who self-identify as Indigenous (First Nations status or non-status, Inuit and/or Metis) with the required combination of education and experience.

Proviso:

• Occasional travel may be required (e.g., training, meetings). 

For questions regarding this position, please contact Rozina.Rahim@gov.bc.ca.

About this Position:
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Preference may be given to applicants who identify as Indigenous (First Nations, Métis or Inuit)
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.