BC Public Service - Internal Job Opportunities

The Team
The Okanagan West Kootenay SDA Excluded Management Team is an established, collaborative group dedicated to overseeing the strategic direction and operations for over 300 employees across the Service Delivery Area. The team is made up of the Executive Director of Service, Executive Assistant, and 9 Directors of Operations, all working in a hybrid model. The team collaborates with Office Managers, Team Leaders, and other key staff to provide essential services to Children, Youth, and Families across various service lines. This committed leadership group works closely with Indigenous and community partners, as well as various branches of the Ministry of Children and Family Development (MCFD), to ensure a unified approach in achieving organizational goals.

The Role
The role offers a dynamic opportunity to provide vital administrative and secretarial support to the Executive Director of Service, Executive Assistant, and Directors of Operations. Responsibilities include tracking items, arranging meetings, drafting letters and minutes, and responding quickly to emerging issues. This position is ideal for individuals who thrive in a fast-paced environment, enjoy problem-solving, and are driven to improve efficiency. It also provides the opportunity to work both independently and collaboratively across diverse teams to support the overall goals of the SDA. Candidates who are self-starters, creative, and passionate about contributing to a larger organizational vision will find this role both rewarding and impactful.

Qualifications:
Education and Experience Requirements

• Grade 12 graduation or equivalent.
• Six (6) months’ administrative support experience in an office environment.
• Six (6) months’ experience working in a computerized environment using various computer applications and data bases. (For example: Microsoft Office applications (Word Excel, Outlook, Teams) for word processing, spread sheeting, data entry, email and video teleconferencing; and case management or other database applications).
• Six (6) months’ experience providing quality customer or client service, carrying out duties and responding to client needs in a professional manner.
• Six (6) months’ experience working independently and as a team member within a multi-disciplinary environment and with other professional staff, client and service providers.
• Six (6) months’ experience working in a confidential environment.

Preference may be given to applicants with one (1) or more of the following:

• Administrative experience working with vulnerable children and families in a human/social services setting. 
• Experience using MCFD applications: Integrated Case Management (ICM) and/or Management Information Systems (MIS) computer applications.
• Experience providing administrative support to excluded managers.
• Experience providing administrative support to excluded managers.
   

For questions regarding this position, please contact Bonnie.Pattyn@gov.bc.ca.

About this Position:
This position can be based out of any of the location(s) listed above.
Flexible work options are available; this position may be able to work from home up to 2 days a week subject to an approved telework agreement.
An eligibility list may be established to fill both current and/or future permanent vacancies
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.