BC Public Service - Internal Job Opportunities

This is a restricted lateral posting open to employees who hold a Grid 18 base position.

Job Overview

This position is responsible for directing the day-to-day operations of the Executive & Deputy Director’s office and the administrative services for the Southern Interior Region (SIR) and coordinating the activities of the SIR’s Regional Management Team (RMT).

Reporting to the Regional Manager, Planning & Partnerships, the Business Management Coordinator is customer focused, has highly developed management skills and possesses a broad knowledge of administrative processes. The position continuously interacts with the SIR’s RMT, ministry executive offices, and private and public sector resources to maintain an up-to-date knowledge of current public and internal issues across the SIR. With customer service and issues management as a primary focus of this position, responsible for organizing, monitoring and measuring response to public enquiries and complaints and anticipating potential negative reactions to mitigate such. Customers include the public, MLAs, local and regional government at all levels as well as Ministry Executive.

As team lead, this position is responsible for project managing a variety of annual events as well as ad hoc assignments that result from decisions made at the Executive and Regional Management Team levels. These assignments include, but are not limited to, preparing information binders, business case studies, business continuity and recovery plans, and change management and work process improvement. The position is responsible for coordinating advanced level and confidential administrative and secretarial support to the Executive and Deputy Director and the Regional Management Team either by direct supervision or through liaison with Managers and Supervisors throughout the SIR. Responsible for forecasting and monitoring of a zero-based budget for the Executive Director’s area.

Check out our video to learn more about the interesting work our Ministry does.

Qualifications:
Education and Experience Requirements

• University/College degree in Business Administration, Public Administration, or Public Sector Management or a related field and 1 year related* experience; OR
• Grade 12 or GED and 5 years related* experience in a related field; OR
• Equivalent combination of education and experience; AND
• Proficiency in Microsoft suite including Word, Excel, Outlook, Teams and PowerPoint.

*Related experience should include:

• Managing and leading projects and/or project components.
• Hiring, leading or supervising, and training staff.
• Direct support of senior/executive staff.

Preference may be given to applicants with:

• 5 years related administrative experience.
• 1 year experience hiring, leading or supervising, and training staff.
• Experience working with Freedom of Information (FOI) requests.
• Experience with TRIM/ARCS/ORCS and managing government records.

Provisos /Willingness statements

• Willing to travel periodically on business overnight and year-round throughout the region.
• Willing to work overtime on weeknights and weekends to travel or complete assignments within time frames, when required.

For questions regarding this position, please contact nicole.folk@gov.bc.ca

About this Position:
Flexible work options are available; this position may be able to work up to one (1) day at home per week as per the telework agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

How to Apply:
Your resume and/or cover letter must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you've worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.