BC Public Service - Internal Job Opportunities

This is a restricted lateral posting open to employees who hold a Grid 12 base position

Job Overview
The position is accountable for the delivery, planning, development, and coordination of administrative support to the Assistant Deputy Minister’s Office specifically providing direct administrative support for the Executive Director, Deputy Chief Forester, and staff. The position provides administrative services to a large program area with multiple lines of business with differing needs in many locations across the province. These services include handling both confidential and routine matters, maintaining proper communication channels between the ED’s office, ADM’s office, and the DM’s office, responding to or directing external information requests (including those made in accordance with Freedom of Information and Protection of Privacy (FOIPP) legislation); and accounts support; technology support; preparing and proofing Ministry correspondence; developing and maintaining tracking systems. This role also provides back-up support for the Executive Administrative Assistant and other administration positions within the Division.

Qualifications:
Education and Experience Requirements:

• Secondary school graduation or equivalent and one (1) year of related experience in an office environment; OR
• Other combinations of education, experience and/or training may be considered.

Related experience must include EACH of the following: 

• Experience editing documents and communications for a work area.
• Experience using Microsoft suite of tools, including Outlook, Word, Excel, and PowerPoint.
• Experience coordinating travel for management staff. 
• Experience with contract, and budget administration. 
• Experience providing administrative and financial support services for a group of staff. 
• Experience multi-tasking, working in a fast-paced office environment and effectively managing own workload. 
• Experience communicating with and advising staff from various levels.

Preference may be given to candidates with one (1) or more of the following:

• Providing administrative support to senior management and/or in an executive office. 
• Providing project assistance.

For questions regarding this position, please contact Shannon.Pike@gov.bc.ca.

About this Position:
There is currently one (1) permanent, full time position available.
This position can be based in any Ministry of Forests’ office. The locations listed above are to assist applicants in searching for this opportunity and are not a complete list of locations.
Depending on the successful candidate’s location, a bi-weekly isolation allowance may apply.
Flexible work options are available; this position may be able to work up to two (2) days at home per week subject to an approved Telework Agreement.
Employees of the BC Public Service must be located in BC at the time of employment.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.

How to Apply:
Your resume and/or cover letter must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you've worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history, including job titles, start and end dates (month and year) and your job related responsibilities for each job in your employment history, and any relevant information that relates to this position.

Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.