BC Public Service - Internal Job Opportunities

The Team
The Assistant Deputy Minister’s Office (ADMO) for the Policy and Intergovernmental Relations Division provides strategic policy leadership to support reconciliation efforts. As part of this established office, you will work closely with the ADM the Deputy Minister’s Office, the ADMO of the Government to Government and Community Relations Division while building relationships across six divisional branches, ministry executive offices, and partners throughout the Natural Resource Sector. This is an exciting opportunity to contribute to meaningful work that advances reconciliation, strengthens relationships with Indigenous Peoples and governments, and supports key ministry priorities in a dynamic, team-oriented environment.

The Role
The successful applicant will provide administrative services to an Assistant Deputy Minister. In this dynamic role, you will prioritize and manage your workload to meet deadlines, using your outstanding eye for detail to ensure all work is carried out to a high standard. This is an exciting opportunity to work closely with senior leadership, gain exposure to high-profile initiatives, and make a meaningful contribution to policy and intergovernmental work that advances ministry priorities.

Qualifications:
Education and Experience Requirements
Secondary School graduation (Dogwood, GED) and 2 years of related experience.

Related Experience must Include:

• Office experience working in a confidential capacity.
• Experience supporting a senior executive, including calendar management, scheduling meetings, and making travel arrangements. 
• Experience with the CLIFF tracking system, eApprovals and ARC/ORCS records management policies, procedures and guidelines.
• Experience developing, implementing, and maintaining organizational and tracking systems to support workflow management, project coordination, and operational efficiency. 
• Experience managing and updating multiple organizational systems, databases, records, and information management tools while ensuring data accuracy and confidentiality. 
• Experience using Kanban-style project management and collaboration tools, including Trello and Microsoft Teams Planner/Tasks, to track deliverables, monitor progress, manage priorities, and support team coordination.
• Experience coordinating meetings involving multiple executives, ministries, and stakeholders, including scheduling, agenda coordination, logistics management, and follow-up actions.
• Experience identifying opportunities to improve administrative processes, developing practical solutions, and implementing changes to enhance efficiency and effectiveness.

Preference may be Given to Applicants With: 

• Experience working with Indigenous organizations and/or communities.
• Individuals who identify as Indigenous.
• Project management experience. 
• A certificate or coursework in Office Administration, Business Administration, Project Management, Records and Information Management, Process Improvement, Advanced Microsoft Office Applications, or a related field.

For questions regarding this position, please contact jennifer.hesketh@gov.bc.ca.

About this Position:
Posting Amended (July 21): Posting updated for a full time permanent position available. Posting also extended 2 weeks to close August 5. 
1 position available. 
An eligibility list may be established to fill future temporary and permanent vacancies.
Flexible work options are available; this position may be able to work from home a few days a week subject to an approved telework agreement.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non-status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your resume and/or cover letter must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you've worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR.

Cover Letter: YES - A cover letter is required as part of your application.  The content and/or format of your cover letter may be evaluated as part of the assessment process.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.