BC Public Service - Internal Job Opportunities

The Team
The Tenures, Compensation & Business Analysis Branch (TCBA) is an established, high-performing team of approximately 30 professionals based in Victoria, with deep roots in the Ministry of Forests. Working in a fast-paced and collaborative environment, the team brings together diverse expertise to support the responsible management of public forests and natural resources, including the systems, policies, analysis and advice that support timber harvesting and Crown land rights. The team values a range of perspectives and experiences and contributes to work that supports economic prosperity, fairness and clarity in the management of B.C.’s publicly owned timber resources.

The Role
The Office Administrator provides essential administrative, financial and coordination support to the Director’s Office, helping the Director, Deputy Director, Managers and staff manage priorities and keep the Tenures, Compensation & Business Analysis Branch running smoothly. In this role you will help connect people and priorities across the branch and ministry while contributing to the administration of timber tenures in B.C. This is an opportunity to make a meaningful contribution each day as part of an inclusive, high-performing team with a strong track record of supporting and retaining its people.

Qualifications:
Education and Experience Requirements

• Secondary school graduation (Grade 12) or equivalent (GED) and one (1) year of related experience in an office environment; OR
• Other combinations of education, experience and/or training may be considered.

Preference may be given to applicants with four (4) or more of the following:

• Experience in multi-tasking, working in a fast-paced environment and managing workload with minimal supervision.
• Experience providing project management support services.
• Experience managing electronic calendars including scheduling meetings and appointments.
• Experience booking/making travel arrangements, arranging meetings and logistical coordination.
• Experience in advanced keyboarding, word processing, spreadsheets, and other standard computer applications, including the MS Office suite of programs.
• Experience formatting and proofreading a variety of documents, including confidential correspondence and briefing materials.
• Experience working collaboratively with other administrative staff, providing training/support as needed.
• Experience coordinating and editing briefing materials, reports and / or correspondence, including proof reading with a high degree of accuracy.
• Experience with managing the flow and approval requirements for executive correspondence (eg: minister’s letter, briefing notes and issue notes).
• Experience using CLIFF, eApprovals, SharePoint (Teams) and ARCS/ORCS records management system, EDRMS.
• Experience distributing correspondence using complex distribution lists.
• Applicants who self-identify as Indigenous with the required combination of education and experience.
• Experience working in an executive office.

For questions regarding this position, please contact Patrick.Russell@gov.bc.ca.

About this Position:
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and/or permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non-status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your resume and/or cover letter must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you've worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will need to complete a standard questionnaire (current employment status, eligibility to apply, etc.).

Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.