BC Public Service - Internal Job Opportunities

The Team
The Strategic Communications Division leads government-wide communications, marketing, and digital initiatives that help inform and engage British Columbians. Working in partnership with ministries across government, the division develops communication strategies, delivers public information campaigns, manages digital channels and products, and supports government priorities through effective, citizen-focused communications. The Executive Administrative Services team plays a key role in supporting the division's leadership and operations, bringing together a collaborative group of professionals who value sound judgment, adaptability, strong relationships, and exceptional client service.

The Role
Reporting to the Executive Coordinator, the Executive Administrative Assistant is a key member of the Executive Administrative Services team, providing executive support to the Assistant Deputy Minister of Strategic Communications while working collaboratively with fellow Executive Administrative Assistants, the Executive Coordinator, and colleagues across the division. The role supports the effective coordination of executive priorities, operations, and information flow in a fast-paced and dynamic environment. Ideal for a skilled administrative professional who enjoys problem-solving and anticipating needs, this position offers the opportunity to work on a wide variety of files, build relationships across government, and support initiatives that help inform and engage British Columbians. Success in this role requires exceptional organizational skills, sound judgment, discretion, adaptability, and a commitment to outstanding client service.

Qualifications:
Education and Experience Requirements

• Secondary graduation or GED equivalent; PLUS a Post-Secondary Certificate in Office Administration; OR
• An equivalent combination of education and experience may be considered.
• A minimum of 2 years of experience in an administrative role in a confidential capacity.
• A minimum of 6 months of experience managing executive calendars and meeting requests.
• Experience with systems, operational processes and administrative procedures such as scheduling meetings, travel arrangements, correspondence and records tracking systems.
• Experience drafting, formatting and proofreading a variety of documents, including correspondence, memos, detailed reports and meeting agendas.

Preference may be given to applicants with:

• A minimum of 6 months of experience providing administrative support to senior management in a confidential capacity.
• Experience using document tracking systems.
• Experience with government Freedom of Information (FOI) processes.
• Experience with the use and management of a SharePoint Site.

For questions regarding this position, please contact Kyla.Abbott@gov.bc.ca.

About this Position:
1 Position is available.
Flexible work options are available; this position may be able to work from home a few days a week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
This position is excluded from union membership.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non-status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your resume and/or cover letter must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you've worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.