CLK ST 09R - Archaeological Permitting Assistant
Posted on
Closes on
Requisition Number: 125887
Job Type: Regular Full Time
Job Category: Administrative Services
Full/Part Time: Full Time
Classification: Clerk Stenographer R9
Description
The Team
The Archaeology Branch Admin Crew is a diverse, collaborative, and supportive team that helps keep the Archaeology Branch running smoothly by supporting archaeological permitting, consultation processes, project coordination, records management, and administrative operations. This established team includes an Administrative Supervisor, Program Assistant, Project Coordinators, Permitting Assistant, and Branch Administrator, and works closely with archaeologists, information specialists, managers, executives, Indigenous communities, government partners, and members of the public across British Columbia.
Guided by a commitment to equity, diversity, and inclusion, the team values knowledge sharing, mutual support, and the unique perspectives each team member brings. The Admin Crew plays an important role in supporting the administration of the Heritage Conservation Act, helping facilitate timely decision-making, meaningful consultation, and the protection of British Columbia’s archaeological heritage while fostering a welcoming environment where employees can learn, grow, and contribute.
The Role
As a Permitting Assistant, you will play an important role in supporting the Heritage Conservation Act permitting process by serving as one of the Archaeology Branch’s first points of contact. You will respond to inquiries from Indigenous Nations, government partners, stakeholders, and members of the public, coordinate permitting files, support branch inboxes, maintain records, and help ensure permit applications and correspondence move efficiently through the review process.
This is a rewarding opportunity to contribute to the protection of British Columbia’s archaeological and cultural heritage while working in a collaborative and inclusive environment that values diverse perspectives and respectful relationships. Ideal for someone who is organized, adaptable, and service-oriented, this role offers continuous learning, meaningful public service experience, and the chance to support work that helps preserve important heritage resources for future generations.
Qualifications:
Education and Experience Requirements
- Secondary school graduation or equivalent.
- Minimum of one year of experience providing administrative/clerical services in an office setting.
- Experience using databases (e.g., entering, updating and retrieving data, conducting data accuracy checks, conducting searches and extracting information, creating or managing files).
- Experience typing, formatting and editing letters and documents using MS Word.
- Experience administering mail and responding to a variety of inquiries and requests for information from customers and/or clients by phone and/or in-person.
- Experience in records management or filing.
Preference may be given to candidates with one or more of the following:
- Experience creating and maintaining templates.
- Experience using ARCS/ORCS.
For questions regarding this position, please contact Stacey.Jepson@gov.bc.ca.
About this Position:
Flexible work options are available; this position may be able to work up to 2 or more days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and/or permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.
The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non-status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.
How to Apply:
Your resume and/or cover letter must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you've worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR.
Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES - You will need to complete a standard questionnaire (current employment status, eligibility to apply, etc.).
Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.